Managing Complex System Procurement
In today's rapidly evolving digital landscape, businesses are often faced with the daunting task of procuring major systems. If not handled correctly, this process can be expensive, nerve-wracking, and potentially detrimental to the organisation's long-term success. However, with Alyve's structured and strategic approach, businesses can de-risk outcomes, find the right product, and, more importantly, the right solution partner.
The Importance of Preparation
At Alyve, we firmly believe in the power of preparation. Before opening discussions with vendors, building a strong case for change and aligning internal stakeholders is crucial. This enhances the conversation's quality and accelerates the procurement process, significantly increasing the chances of success.
Building business requirements, supporting artefacts, and conducting a market scan to determine current best practices and vendor options are all part of this preparatory phase with Alyve. The ultimate goal is to deliver an endorsed future state design that decision-makers and the target user group can understand and support.
Navigating the Procurement Process
Procurement is not as simple as sharing business requirements with prospective vendors and hoping for the best. It's a blend of a competitive process, partnership formation, and a discovery process. Navigating these challenging waters with Alyve requires a bespoke procurement strategy and process designed to maximise impact whilst minimising time spent.
Sketching out a migration roadmap for the right vendor, managing procurement on your behalf, and providing targeted resources to ensure a successful transition between old and new systems are all part of Alyve's comprehensive approach to procurement.
Case Study: Modernising a Media Giant
A testament to our approach is our work with an international media organisation with over 140 years of history. The organisation recognised the demand for online media and understood that modernising its digital subscription capabilities was critical. Alyve played a pivotal role in designing their digital future, further validating our strategic approach to central system procurement.
Conclusion
Major system procurement is a complex process, but with Alyve's right strategy and support, it can be a transformative journey rather than daunting. At Alyve, we are committed to providing focus and momentum to help businesses navigate this journey, delivering significant changes in how they work and how their customers experience their services.